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Mail Merge Not Picking Up All Records

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Quite honestly, this problem should not occur in Word. If the Match Fields dialog box appears, this means that Word is unable to find some of the information that it requires to complete the address block. With the mail merge main document open, on the Mailings tab, in the Start Mail Merge group, click Select Recipients, and then click Use Existing List. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Source

Doug Robbins - Word MVP "Donna" wrote in message ... In the Label Options window as shown below select the type of paper you want to use. Use a Next Record rule beside each instance of the merge field that you want Word to move to the next record. The text of your label main document, along with any fields that you inserted, appears.

Mail Merge Not Picking Up All Records

When you perform the mail merge, information from the first row in the data file replaces the fields in the first label. Since I have only four records per page, it appears this is exactly the same problem described by the OP. I'm merging records from Excel into a Word template.

  • Note: If you do not see MS Excel Worksheets via DDE (*.xls) in the list, you need to make sure that the Show all check box is selected.
  • This should put the <> field into the first label.
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  • As the graphic illustrates, Word automatically matched the data file's Title column to Courtesy Title, but Word was unable to match other elements, such as Middle Name.
  • If your barcodes aren't working correctly, check for extra spaces around the merged field.
  • Click No to have Word break the connection between the label main document and the data file, reformat the label main document as a standard Word document, and replace the fields
  • A window popped up.

In the Product number list, click the product number that is listed on the box of label sheets. Mr. Set up the labels for the mail merge in Word    You set up the layout of the labels one time, for all of the labels in the mail merge. Mail Merge Only Showing First Record Click OK.

I've gone through nearly all of the settings and nothing seems to reverse this. Mail Merge Troubleshooting Tip: For example, use column headers such as First Name, Last Name, Address, and City instead of Column 1, Column 2, Column 3, and Column 4. Roger Harui). Select the check boxes next to the recipients that you want to include, and clear the check boxes next to the recipients that you want to exclude.

You cannot type merge field characters («« »») manually or use the Symbol command on the Insert menu in Word. Mail Merge Next Record Not Working After you choose the settings that you want, Word automatically starts, and you can complete the merge. Copy the AddReference macro to your module and run it. If the address is not being displayed properly, click the Match Fields button and change how the fields are being matched.

Mail Merge Troubleshooting

You may have to register before you can post: click the register link above to proceed. Doug Robbins - Word MVP "Donna" wrote in message ... Mail Merge Not Picking Up All Records To use the code below: Download the Word 97/2000 Templatethat will allow you to install this macro and others and jump to step 6orCopy theSub Main()Routine to the clipboard by highlighting Mail Merge Skipping Every Third Record Tip: To help prevent labels from being wasted we highly recommend that you print labels on a piece of paper before printing on the label stickers.

Right-click a column heading, and then click Field Chooser on the shortcut menu. this contact form To further refine the filter, click And or Or, and then select more criteria. During merging, every eleventh record throughout the entire database has been skipped. Similarly, if you want to include most of the list, select the check box in the header row, and then clear the check boxes for the records that you do not How To Use Next Record In Mail Merge

If you use the standard Mail Merge Wizard, it sets up your labels so that you don't get blanks; you only get the labels you want. If you do not see lines separating the labels in the layout, click the Layout tab under Table Tools, and then in the Table group, click View Gridlines. Top of Page Set up a view of your contacts that includes custom fields In Outlook Contacts, on the View tab, click Change View, and then click List. http://comvurgent.com/mail-merge/mail-merge-issues.html Save and close the workbook.

Otherwise, click Existing document, and then click Browse to locate the document to use as the main document. Why All the Names in Your Mail Merged Document Are The Same. Discover More Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs.

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Doug Robbins - Word MVP "Donna" wrote in message ... Click the Mailings tab, and resume your work. To format the data in the document, select the mail merge field and format it, just as you would format any text. This means that there is no control source property, and you cannot simply bind the control a field in your Access Database.

Type a name in the Label name box, select the height, width, margins, and other options for your label, and then click OK. Choose whether to print the whole set of labels, only the label that is currently visible, or a specific subset of the labels. To change individual labels, do the following: On the Mailings tab, in the Finish group, click Finish & Merge, and then click Edit Individual Documents. http://comvurgent.com/mail-merge/mail-merge-toolkit.html In the list on the right, you can select the column from your data file that matches the element on the left.

I have fields called Pfx, LastName, Sfx., then the addresses. Instead of the content (an ID number) populating the merge field, I get "0" ? When you merge information from a data file into a Word document, you are merging the raw data without the applied formatting. Choose whether you want to edit the whole set of labels, only the label that is currently visible, or a specific subset of the labels.

After you add all of your custom fields to the view, close the Field Chooser dialog box. Do one of the following: If the dimensions and label layout match those of your labels, use the selected label. I can single out the ones who didn't get mailed, pull them into a new list, and go again. Top of Page Step 3: Connect the labels to your worksheet data To merge the address information into your labels, you must connect the labels to the worksheet that contains your

Use this query as the data source in Word for your mail merge. Step one and two In Word on the Office Ribbon click Mailings, Start Mail Merge, and then labels.